Project time analysis is an important task that provides you with the information you need to gain a deeper understanding of the costs, benefits, and success of each project. Here are some of the reasons why you should look for time-tracking software:
Cost: Hours spent on work costing you or your business money. Keeping tabs on time spent helps you understand where you are on a project budget. Understanding the amount of time spent on each effort helps you plan operating budgets or other expenses to meet budget goals.
Invoicing: Keeping track of the work done on the project helps ensure that invoices are accurate and that you have documentation to support what you’re charging customers.
Understand time management and manage your team effectively: You probably know how long projects and tasks should take; you can tell when someone might be working too hard on a job or not concentrating on it. Supervisors can step in to provide supervision and coaching to increase performance.
Of course, before you can put real-time monitoring information to work, you need to collect the data. Having the right work tools for timely monitoring can improve your overall success and reduce manual effort.
What tools help you track work hours?
Regularly using the same tool to track the time it takes to complete tasks assigned to each team member helps you build a database of time-tracking information.
You can manually register a project that requires only one or two people or has simple time-tracking requirements. You can print a time sheet where people can log the minutes or hours spent on each task or use a bulletin board where team members can enter this information.
Converting manual time tracking to automatic time tracking reduces errors and maximizes your billing time. Options like Toggl allow team members to turn tracking time on and off, choosing which service or group can provide the time.
Businesses or team members can also opt for real-time tracking that uses mouse movements, keystrokes and other signals to understand whether a person is working and the time spent recording.
Project management software with real-time monitoring
Organizations that need project management software for collaboration, document management, and other tasks often do best with a solution that also includes time tracking.
When time tracking is possible with your project management solution, one does not need to switch between screens or enter multiple programs to track time. Luckily, we know this project management option with a simple schedule tracking tool.
Work management and tracking tools
At monday.com, we understand that time tracking can be critical to success in business management, which is why we built this option right into the foundation of our time management system.
Service: You can add a time tracking column to any board you create to help your team easily capture time data as they work. They just press “play” to start the timer when they start working. Team members can pause and restart the timer at any time, ensuring that they can capture accurate billing time as they work and work hours that span days or even weeks.
You can easily change the tracking time on monday.com to enter up to the second detail to determine how long an item will be available. Track time for tasks and subtasks, view logs to see all time spent on each task, and export time logs to Excel for additional reporting and management options. You can also add a time-tracking widget to any dashboard you create to display time-tracking column information for a manager or task group.
Additionally, members can use monday.com Services, a comprehensive product that comes with all the tools you need to plan, collaborate, and automate any project in the portfolio to quickly reach your goals. In monday.com Projects, teams can access templates that help create workflows with multiple tools that increase efficiency, such as automation. Starting with a template to build your workflow can help you save time by creating repetitive tasks.