We say monday.com isn’t a project management tool, but what does that mean?

monday.com may be the best tool you’ll find – it’s a true Swiss Army knife for managers everywhere.

Yes, you can use monday.com to manage all your projects, but you can also use it as a CRM, to manage your social media, track bugs, manage customer service, and manage video production. There can be hundreds of different ways to use it, and we’ve seen teams use it for everything.

You need to focus on the process, not the task

A static tick box that indicates a task is complete or “incomplete” does not provide enough information for team members and managers to know where things stand. Things get more complicated than that. What about, “one day late”? How about “I think about someone before I can move on”?

These conditions are not integrated into any project management tool; it is still sent outside of the application in threads, meetings and discussions. We know things are never easy, so monday.com is all about order. We make it easy to provide information about services or projects in a structured way that can be adapted for future processes. This improves all aspects of management and communication. You can do it all on monday.com, and it’s visible to everyone on your team.

You want something visual, not text

Writing is best when you sit down with a good book. When you’re watching a text-based system – and they’re all text-based – you have to read everything you see to find out what’s going on. It takes time, but when you work hard, things will surprise you. monday.com is completely visual. Beautiful scenes just appear to you, so you know where things stand at a glance without reading anything.

Visuals are very powerful for group management: they allow you to explain processes and communicate without words. When you display monday.com on a screen in your office, people can see where things stand in the distance. The presentation is effective, not open to interpretation, and clear to everyone.

You need to work on the grid

When we talked to hundreds of managers during the early days of monday.com, we learned that everyone was using journals or grids to manage their top tiers. People think of grids, not leaders. It’s a simple and intuitive way to organize information – we all do it. That’s why we built the monday.com board as a grid, and there are no small posts in our system.

Most project management tools rely on managers. That’s the problem: bosses are difficult to navigate and there are many ways to build them. It’s confusing. When was the last time you found a file on someone else’s computer?

You need to focus on the big picture, not the task

No one can find out where the three months of work are from the works of its constituents. Oftentimes, we don’t know where things stand in a project. Even when things are done, there are many things we don’t know, so we ask, “Have you told anyone?” “Did you send him?”

Therefore, we have a meeting and exchange long email threads to make sure that we will meet on our end. This means that the device does not help you complete your work efficiently or quickly.

The solution is to use a top-down approach: set goals, map out processes, and track where everything is. It’s just a way to plan. On monday.com, a simple table has all the information. There is no need to ask people or interact during meetings; everyone knows.

Bottom line: Most tools only list functions. The control is done outside of these devices. You need to focus on the big picture. Let’s face it: almost all management tools in the market only list functions, focusing on functions and functions. monday.com focuses on trends, management change and performance.