What is electronic document management?
What is the backbone of your business operations? The answer is probably some kind of system, right? This system should include document management, and for the best results, an electronic document management system.
An electric document management system is used to store, categorise, share and organise your data and documents to meet your business goals using computer software that acts as a digital filing system.
This digital system streamlines that document filing process and safely stores it all in the cloud. This makes it easier to find and access, regardless of where you may be. This means that you can easily identify issues and address them as well as make informed business decisions.
Features to look for when it comes to electronic document management include:
- Easy to use search functionality
- Centralised communication
- Easy storage and retrieval of documents and data
- Version control to access previous versions
- Metadata to segment documents
- Categorised storage
- File sharing
The purpose of electronic document management
It’s estimated that around 5 hours a week are wasted waiting for information, or trying to find it. That’s 5 hours that could be used to meet deadlines or finetune projects. This is very frustrating for all involved, and very easily avoided.
While traditional data storage options may have sufficed in the past, times have changed. There’s no longer the luxury of time to waste in a fast-paced world. More so, if you’re producing 1000 or more documents a year, how are you keeping track of it all? How sure are you that one page hasn’t gotten lost in the chaos? The truth is, you don’t.
Monday.com makes it easier than ever for businesses to share, save and retrieve data. The easy to use platform allows users to upload files that can be edited in real-time. Additionally, version control allows you to keep track of all changes.
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Once you have an active account Syscor can assist with a full consulting and professional services stack, including:
- Process design
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- Board builds
- App integration
Syscor is a sales, installation, and support partner to monday.com, having completed many successful projects on monday.com. Thus making us very experienced. Syscor has clients that range from Tanzanian Banks to small manufacturing businesses in South Africa, for instance. Our reach is completely continental.
Syscor’s Consulting team are all qualified to deliver a full installation and support offering, meaning we offer turn-key services. We will gladly share any referrals, in order to give you peace of mind. So you can embark on your monday.com journey, with confidence.
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